MS Word page 1
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How do I get MS Word to create an outline structure?
Example:
1. fjekekek ekekeke
 1.1. dkdkdk dkdkd
2. fjfdkdkd dkdk
2.1. jfkdkf fjdk fjd
2.2. dkkf kkdk
etc.
The key in this is typing all of your paragraphs before trying to get the numbers/letters
for the outline. When you type them press tab key for each level you need.
Pressing tab key twice will give you a third level.
Try my example.
Type it then highlight it.
Now right click the highlight and select Bullets and Numbering...
Select: Multilevel (tab at the top) If you have Office 97/2000/2002/2003 select: Outline Numbered
Now you have your outline.
One more thing - if you right click in the left margin you can promote or demote your
paragraphs.
Remember right mouse is POWER!
Select the paragraph
Hold Alt + Shift
Press up arrow or down arrow
In class I get the question how can I select two or three
items, in different places, at one time and move them some where else?
You can't select all three items at one time but you can store them to paste all at one
time. It is called spiking. A friend told me this one, so here is how!
Select first paragraph
Press Ctrl + F3
Select second paragraph
Press Ctrl + F3
Select third paragraph
Press Ctrl + F3
Now go to the new document, put your cursor where you want to paste and press:
Ctrl + Shift + F3
Now all three paragraphs are where you wanted them, in the order you selected them.
If you are not pasting in the same document go back to the
original and undo 3 times to get your paragraphs back.
Remember word will undo 100 times.
Double-click the top half of the ruler with your
pointer will give you Page Setup dialog box.
Double-click the word Page in the status bar at bottom
left will give you the GoTo dialog box or (F5)
Double-click the small square box under the triangles
on the ruler marking the left margin, you get the Paragraph dialog.
Right click any toolbar button (correct just any
button) you get the Menu for toolbars.
If you are editing a large document a good hot key to remember is Shift
- F5 this key returns to the last edit in the document. So after you complete all of your
new modifications press Shift - F5 and you return to each spot in your document where you
have made a modifications.
Remember F4 is repeat in Word, if I make a word bold then double click
another word I press F4 it's bold. This works for anything. Styles, paragraph settings
anything.
Centering a table without using a frame. Remember when you first create
a table it is from margin to margin, so this is after you have AutoFormat it or reduced
the width of the columns.
After you select the table (highlight);
Select: Table: Cell Height and Width
Make sure the tab Row is select and select Center option at the bottom
of dialog
Click OK
For the more advanced users who want to control the table completely you
can tell the to put a frame around the table then you can put the table anywhere you like.
Select: Table
Select: Insert: Frame
Answer Yes
I have a list of names, addresses, etc. in Word, the first
column has first name then last name order.
What I want to break the first column apart so that I can make two columns one for first
name then one for last name.
So then I can sort them by last name or what every. Main thing is to take this one column
of information and split it into two.
How can I do this?
If your information is not in a table format, select it - GoTo Table on the menu and
select convert text to table.
Now select the table - Just the one column with the first and last names.
Click copy button.
Open Excel
Past in at A1
Now select the one column that you have the names in.
Select: Data, Text to Columns...
Click the Next button in the dialog box
In the next step check to make sure Space is selected as the separator.
Then click finish button.
Now select all of the text in the two columns, Copy.
Go back over to Word and paste.
Now you can drag last name column in front of first name column - sort by one or the other
what ever.
But bottom line, you have split the column.
Hold down the Alt key then with the mouse - press and hold
left mouse button and drag it off.
Speaking of styles did you know
that you can see your styles down the left margin by turning on a feature called
"Style width". I know you WordPerfect user say there is no codes in Word. Well
watch the formatting toolbar and use the style width feature.
- Make sure you are in normal view
- Select: Tools, Options
Click: View
In the style width text box:
Type: .6 (this is the number I like)
click: OK
Now running down the left side margin you will see your paragraph styles, where they are
applied. If you need to change a style, here's how.
Double-click the style, in the
style with window you want to change
In the style dialog
box - Double-click the new style you want to replace it with, you got it!
Ever wonder (didn't Mickey Ronny
use to say that?) what the hot key is for a command in Word? Well stop wondering there is
a quick way to find out, and if there is not a hot key for that command you can add one.
Under View: Toolbars…. Select Customize…
Click on the Keyboard tab
Under Categories… Select: All Commands
Now all the commands in Word are listed in alphabetical order
Find the command you want and click on it.
Look in the Current Keys text box to see your keyboard command and if there is nothing
there click in Press New Shortcut Key text box to the left. Now press the keyboard
combination that you want to assign. If Word is already using this command it will show up
in the dialog box as being currently assigned right under the command you just typed.
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